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Advanced Registration Closed December 20, 2023

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Onsite Registration Hours

Talbot Foyer

Saturday, January 20, 2024
2:00 pm to 5:00 pm

Sunday, January 21, 2024
6:30 am-2:15 pm

Monday, January 22, 2024
6:30 am-1:30 pm

Tuesday, January 23, 2024
6:30 am-11:00 am

By registering for the Martin L. Stone, MD Faculty Development Seminar (FDS) you affirm that you have read, and agree to adhere to, all meeting policies.

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Cancellation Policy
All registration refund requests must be made in writing. Cancellation requests received by December 19, 2023 will result in a refund minus a 25% administrative fee. No refunds will be issued after December 19, 2023. Submit refund requests here. Refunds will not be given for no-shows. In rare cases, exceptions may be made. Any requests for exceptions to the cancellation/refund policy must be submitted in writing by the registrant with appropriate documentation no later than January 31, 2024. After that time, no refund exceptions will be considered.

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APGO Meeting and Event Code of Conduct
To ensure a safe, welcoming, and constructive environment, the Association of Professors of Gynecology and Obstetrics (APGO) requires all meeting and event participants, including attendees, registered guests, vendors, exhibitors, speakers, APGO staff, volunteers, and all others to conduct themselves in a collegial, inclusive, and professional manner free from any form of discrimination, harassment, or retaliation. Creating a supportive environment to promote excellence in women’s health care through education at APGO meetings is the responsibility of all meeting and event participants. Participants will refrain from any inappropriate statements or actions based on individual characteristics such as race, ethnicity, age, sexual orientation, gender identity or expression, marital status, nationality, political affiliation, ability status, educational background, or any other characteristic protected by law. Disruptive, intimidating, or harassing behavior of any kind will not be tolerated. Unacceptable behavior includes but is not limited to inappropriate or intimidating behavior and language, unwelcome jokes or comments, unwanted touching or attention, offensive images, photography without permission, and stalking. If you experience or witness any violations of this code of conduct policy, please inform Molly Georgakis, CAE, APGO Executive Director (or via phone at (410) 934-4835, or complete the reporting form). APGO investigates all such allegations of harassment. Any participant who is determined to have engaged in harassment shall be subject to disciplinary action. Possible actions include verbal warning, ejection from the meeting without refund, notifying security personnel or law enforcement, and prohibition from attending future events at the sole discretion of APGO. APGO will not retaliate against a participant for exercising their right to report harassment or for assisting in an investigation of a harassment allegation.

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Photo/Video Release
During the 2024 APGO Martin L. Stone, MD, Faculty Development Seminar (FDS), attendees, speakers, vendors, guests and exhibitors may be photographed and/or recorded by the APGO photographer/videographer. These photos, videos, and audio recordings are for APGO use only, and may appear on the APGO website, in APGO publications, in APGO social media posts and in other print and electronic materials. By registering for FDS, you agree to the use of your likeness in this manner.

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COVID-19 Disclaimer
Martin L. Stone, MD, Faculty Development Seminar meeting and event participants, including attendees, registered guests, vendors, exhibitors, speakers, APGO staff, volunteers, and all others to acknowledge that they may be exposed to illness, including COVID-19, despite the safety precautions taken by APGO and the Ritz Carlton Amelia Island. All individuals attending the meeting accept this risk and recognize that APGO and the Ritz Carlton maintain no liability for any injury, disease or death that may result from contracting COVID-19, or other illnesses. Further decisions and preventive measures will be guided by the requirements and recommendations of the US Centers for Disease Control (CDC) and federal, state, and local health authorities at the time of the meeting. Any changes to this policy will shared with all registered attendees.

* All APGO policies are subject to change. Should changes be made, a notification will be sent to all registered attendees.

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• The submission deadline has passed.
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Overview

The APGO FDS is highly regarded for providing excellent opportunities to energize ob-gyn undergraduate medical educators and to network with other physician-educators. We look forward to receiving your submission for a workshop, round table, and/or the innovation festival. The APGO FDS focuses on undergraduate medical education (UME). Abstracts on resident education with applicability to student learning or general education are also appropriate. Clinical outcome research topics are not appropriate and will not be reviewed. Presentations based on the science of teaching and learning, the development of educational research skills, promoting the use of evidence-based education, and addressing diversity, equity and inclusion will be highly regarded. Preference will also be given for multi-institutional abstracts. Faculty, residents, fellows, and medical students are encouraged to participate in the 2024 FDS by submitting abstracts for the program. The APGO community is committed to the elimination of systemic racism and the resultant disparities in health care and the learning environment. As you develop your submission, please consider and plan to specifically mention how your contributions may be applicable in this regard. Important Note: ALL authors planning to present accepted abstracts are required to register for the meeting and pay the registration fee.

 

Presentation Types

The 2024 presentation types are: Workshops, Round Tables, and the Innovation Fest.

Workshops

• Approximately 30 abstracts will be selected for the 2024 FDS.
• Workshops are 75-minute highly interactive sessions for 30-50 attendees.
• At least one author must be an active APGO individual member.
• Workshops must have a minimum of two (2) and a maximum of three (3) authors/presenters.
  • Residents, fellows, and students who submit abstracts MUST be partnered with an APGO-member faculty who will actively support the presentation IN PERSON at the meeting.
• Workshops should employ active learning, maximize group activities and discussions, and should not be solely lecture format. Workshop abstract topics should reflect the program theme and be pertinent to UME, although other education-based topics may be considered.
• Workshops should provide participants with new knowledge and/or proven techniques and tools that will enhance teaching and learning experiences at their home institutions or enhance the participant’s professional development as an educator.
• Audiovisual for workshop rooms is limited to an LCD projector, screen, podium, one lavalier microphone, one hand-held microphone, one flip chart, and sound.
• Hotel Wi-Fi will be available but as hotel Wi-Fi has limited bandwidth and reliability, it SHOULD NOT be relied upon for streaming any parts of your presentation. Files should be downloaded to the presenter’s laptop for a more seamless experience.
• Presenters will use their own laptops for workshops.
• Presenters must make and bring their own copies of handouts or take-home materials.
• Syllabus materials (presentations, handouts, etc.) will be uploaded to the meeting app in advance of FDS PROVIDED THAT the submission deadline is met. Any syllabus materials submitted after this date may not be uploaded until after FDS.
• Authors will be asked to indicate which sub-theme the abstract best fits.
  

APGO Proposed Oral Workshop Educational Review Program (APGO POWER Program)

The POWER Program provides a valuable opportunity for a limited number of prospective first-time presenters to deliver their abstract and receive personalized coaching and mentoring from senior APGO FDS Program Committee members. This highly sought-after opportunity has delivered nearly 100% results in future workshop submissions being accepted to future APGO FDS programs.
POWER participants give a 5-minute oral presentation of their workshop proposal (not the actual workshop) in a closed-group in-person session that will be followed by personalized coaching and mentoring by senior APGO FDS faculty members.

If you are a prospective first-time presenter at APGO FDS and would like your workshop to be considered for the POWER Program, please indicate your interest on the abstract submission form. Abstracts considered for the POWER Program are submitted, reviewed, and ranked through the standard abstract submission process.

The POWER Program is anticipated to be held in person on Monday afternoon, January 22, 2024.

Round Tables

• Approximately 15-18 Round Tables will be accepted for the 2024 FDS.
• A Round Table is a 60-minute interactive small group discussion around a single table for up to 10 attendees, including the presenter(s).
• The 2024 Round Tables will take place during a breakfast session.
• No more than one author is permitted per Round Table abstract UNLESS the first author is a medical student, resident or fellow. If a Round Table whose first author is a medical student, resident, or fellow is selected, they MUST BE paired with a faculty member who is an APGO member and who will register for the meeting, attend, and actively support the presentation in person.
• The most highly regarded Round Table discussions begin with a short presentation about “hot topics” or novel ideas in medical education followed by an open forum for sharing ideas within the small group.
• No audiovisual equipment, access to power cords, outlets, or flip charts will be available for Round Tables.
• Hotel Wi-Fi will be available but as hotel Wi-Fi has limited bandwidth and reliability, it SHOULD NOT be relied upon for streaming any parts of your presentation. Files should be downloaded to the presenter’s device for a more seamless experience.
• Presenter may bring their own FULLY CHARGED laptop or tablet, if needed.
• Presenter must make and bring their own copies of handouts or take-home materials.
• Syllabus materials (presentations, handouts, etc.) will be uploaded to the meeting app in advance of FDS PROVIDED THAT the submission deadline is met. Any syllabus materials submitted after this date may not be uploaded until after FDS.
• Authors will be asked to indicate which sub-theme the abstract best fits.
  

Innovation Fest

• Medical students, residents, fellows, as well as faculty are encouraged to submit Innovations.
• Approximately 10 Innovations will be accepted for the 2024 FDS.
• Examples of Innovations include low-fidelity simulation, educational films, gamification, case-based flipped classroom, digital applications, or interactive web-based curricula.
• There will be up to two (2) 50-min time slots for Innovation demonstration in the program where at least one author must be present to demonstrate their Innovation.
• There may be no more than two (2) authors/presenters for each Innovation Fest abstract.
• The Innovation Fest will be an in-person trade show format.
• One table and two chairs will be provided for each Innovation EXCEPT for film submissions.
• Limited access to electrical outlets will be available. No other audiovisual equipment will be available for Innovations EXCEPT for film submissions.
  • For FILMS ONLY: Educational films should be no longer than 10 minutes. Film Innovations will be assigned a 15-min time slot inclusive of both the presentation of the film and Q&A. APGO will provide the projector and screen for film Innovation presentations.
• Hotel Wi-Fi will be available but as hotel Wi-Fi has limited bandwidth and reliability, it SHOULD NOT be relied upon for streaming any parts of your presentation. Files should be downloaded to the presenter’s device for a more seamless experience.
• Syllabus materials (presentations, handouts, etc.) will be uploaded to the meeting app in advance of FDS PROVIDED THAT the submission deadline is met. Any syllabus materials submitted after this date may not be uploaded until after FDS.
• Authors will be asked to indicate which sub-theme the abstract best fits.

Abstract Blinding

In selecting abstracts, our goal is to be inclusive and equitable using a blinded review process and limiting presenters to serving as first or second author on a maximum of two accepted presentations. We hope this approach maximizes opportunities for both presenters and institutions, and broadens participation for our institutions and members, giving an opportunity for scholarship voice to all APGO members.

No identifying features such as names of authors, hospitals, medical schools, clinics, or cities may be listed in the title or abstract text, or précis. The same applies to the extent possible for Innovation Fest submissions.

Abstract Selection Process

Abstracts will be screened initially to ensure that at least one author on each presentation team is an APGO member and that all abstracts have been submitted as directed. The selection committee will only review and rank submissions that pass the initial screening.

Abstracts will be evaluated in the following areas:

Workshops: abstract quality, level of interactivity, impact, take-home products, evidence of diversity, equity, and inclusion elements, where applicable, and single/multi-institutional.

Round Tables: abstract quality, level of interactivity, impact, take-home products, evidence of diversity, equity, and inclusion elements, where applicable.

Innovation Fest: appropriateness and applicability of innovation in the UME learning environment, clarity of learning objectives, production quality, evidence of diversity, equity, and inclusion elements, where applicable.

Abstract Catalog Publication

The 2024 FDS workshop presentation abstracts will be published in the online APGO Abstract Catalog for reference by the APGO membership. After acceptance, abstract authors will be contacted to complete the Abstract Catalog forms.

 

Workshop Abstracts Round Table Abstracts Innovation Festival Abstracts

The APGO Martin L. Stone, MD, Faculty Development Seminar (FDS) provides an excellent opportunity for medical educators in the field of obstetrics and gynecology to network, to develop as teachers, mentors, advisors, and leaders in medical education, and to share new ideas and innovative approaches for undergraduate medical education curricula. Expect highly interactive sessions that provide tactical, practical, and timely information that can be adapted for implementation at attendees’ home institutions.

Joint Providership
This activity has been planned and implemented in accordance with the accreditation requirements and policies of the Accreditation Council for Continuing Medical Education (ACCME) through the joint providership of the Medical Educational Council of Pensacola (MECOP) and the Association of Professors of Gynecology and Obstetrics (APGO).

CME Course Director: Suzanne Bush, MD, Florida State University

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CREDIT DESIGNATION

APGO Faculty Development Seminar

MECOP designates this live activity for a maximum of 12.25 AMA PRA Category 1 Credits™. Physicians should only claim credit commensurate with the extent of their participation in the activity. CME credits are for live sessions only.

APGO Susan M. Cox, MD, Clerkship Directors' School 101 and 201

MECOP designates this live activity for a maximum of 6 AMA PRA Category 1 Credits™. Physicians should only claim credit commensurate with the extent of their participation in the activity. CME credits are for live sessions only. On-demand sessions do not include CME credit.

We have applied for cognate credits from The American College of Obstetrics and Gynecologists (ACOG).

Accreditation
The Medical Educational Council of Pensacola (MECOP) is accredited by the Accreditation Council for Continuing Medical Education (ACCME) to provide continuing medical education for physicians.

Conflicts of Interest

It is MECOP policy that participants in CME activities should be made aware of any affiliation or financial interest that may affect the speaker’s presentation(s). Each speaker has completed and signed a conflict-of-interest statement.

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OFF-LABEL USES

Because this course is meant to educate physicians with what is currently in use and what may be available in the future, there may be “off-label” uses discussed in the presentations. Speakers have been requested to inform the audience when off-label use is discussed.

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DISCLOSURE OF FACULTY AND INDUSTRY RELATIONSHIPS

It is the policy of ACCME that participants in CME activities should be made aware of any affiliation or financial interest that may affect the speaker’s presentation. Each speaker has completed and signed a conflict-of-interest statement. The faculty members’ relationships will be disclosed to the participants.

MEETING EVALUATIONS AND ATTENDANCE
Once you complete the overall evaluation for the event you may claim a maximum of 12.25 AMA PRA Category 1 Credits™ for FDS.

Program Co-Chairs:
Christopher Morosky, MD, MS, Clerkship Director, University of Connecticut
Laura Baecher-Lind, MD, MPH, Dean for Educational Affairs, Tufts University School of Medicine
Alyssa Stephenson-Famy, MD, Associate Residency Program Director, University of Washington

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Syllabus
The APGO FDS provides an opportunity for medical educators in the field of obstetrics and gynecology to network, to develop as teachers, mentors, advisors, and leaders in medical education, and to share new ideas and innovative approaches for undergraduate medical education curricula. All syllabus materials are expected to be reflective of this. Materials should be designed so that individuals can easily employ parts or all your presentations or take-away materials at their home institutions.

The 2024 meeting syllabus will be provided through a meeting app. Participants will be invited to the app shortly before the meeting. To ensure the widest dissemination possible to meeting registrants, you are strongly encouraged to meet all deadlines to provide information needed for the app. If you do not provide syllabus materials prior to the deadline, your materials may not be added to the app until after the meeting.

All syllabus materials (one presentation file per session) should be submitted through the Syllabus & Abstract Upload Page by December 15, 2023.

Workshops
Syllabus materials should be submitted in the form of a PowerPoint presentation or a PDF in a three-slide-per-page format. Additional reference materials (up to 20 pages) may be sent as a PDF or Word document. The workshops are 75 minutes long and are designed to be interactive and participant-oriented and provide attendees with at least one concept/suggestion/ idea/technique they can use upon returning to their home institutions. There may be as many as 45-50 participants in each workshop session.

Round Tables
Round Table presenters should submit a PDF or Word document with an outline of their presentation. Additional materials may also be included (up to 10 pages). Round Tables are 60 minutes and will have up to 10 participants each (including the presenters).

Innovation Fest
Innovation Fest presenters should submit a PDF or Word document describing their innovation. Additional materials may also be included (up to 10 pages). The Innovation Fest will be in a trade show format. There will be dedicated time during the program when Innovation presenters should plan to display their products and interact with attendees.

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APGO DEI Guidelines Checklist for FDS
All 2024 FDS Presenters are required to adhere to the APGO DEI Guidelines Checklist for FDS in the development of their presentation and any take-away materials. This checklist is a modification of the APGO Educational Guidelines for Diversity, Equity and Inclusion specifically for use by speakers at the APGO Faculty Development Seminar. It is not meant to simplify the difficult work of reducing racism nor to substitute for personal and organizational efforts to recognize and reduce bias. Instead, the checklist is intended to be used as a tool in creating, editing, or reviewing materials that will be presented at the APGO Faculty Development Seminar to ensure that key tenets of reducing racism and promoting inclusion are reflected in educational sessions endorsed by APGO.

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Audiovisual
WIFI access will be available in the meeting space, but WIFI should not be relied on for streaming anything during presentations. The APGO FDS is a fully in-person meeting. There will be no hybrid or virtual elements of this meeting. All presenters must attend the meeting in person.

Workshops
Each presenter must bring their own laptop for use during their session. Technicians will be available to assist with connecting to the projector. Arrive 15 minutes prior to the start of your session with your laptop. If your laptop does not have a VGA port, please bring a display adapter with you - this includes all Macs and some other brands’ tablets and laptops.

The following AV equipment will be provided for you:

• LCD projector
• Screen
• Lavalier microphone (1)
• Flip chart (1) and markers
• Laptop speakers

Round Tables
There is no audiovisual support for Round Tables.

Innovation Fest
Limited access to electrical outlets will be available. No other audiovisual equipment will be available for Innovations EXCEPT for film submissions. Films will be assigned a 15-minute time slot inclusive of both the presentation of the film and Q&A. A projector and screen will be provided.

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Hotel
All presenters must make their hotel reservations directly with the Ritz-Carlton, Amelia Island no later than December 5, 2023. Please use this link while booking your stay for the 2024 APGO FDS.  Please note that the hotel may sell out before the cutoff date.
APGO is not affiliated with any third party housing services.

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Meeting Registration
ALL authors planning to present accepted abstracts are required to register for the meeting, pay the registration fee, and sign off on all APGO policies for in-person meetings. Only registered authors will be able to present at the meeting and be included in the syllabus. The deadline for advance registration and pricing for the seminar is December 31, 2023. This meeting is fully in-person and there will be no options for virtual attendance.

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APGO Abstract Catalog
Accepted presentations are eligible to be published in the online APGO Abstract Catalog which increases the dissemination of your scholarship, as well as opportunities for citations. To streamline the upload to the APGO Abstract Catalog, all accepted authors must submit their abstract information through our online form.

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MedEdPortal
We encourage you to submit your materials to MedEdPortal after the meeting as this is another source of educational scholarship. MedEdPortal is an online source of peer reviewed teaching and faculty development materials and assessment tools. Many abstracts include tools that would be appropriate for submission to MedEdPortal.

The APGO Susan M. Cox, MD, Clerkship Directors’ School is designed for clerkship directors of all experience levels and consists of three parts. This course is designed with the basics in mind, however clerkship directors of all levels of experience, as well as those considering becoming a clerkship director, will benefit from these interactive sessions. APGO will issue a certificate of completion to each attendee who completes all three components, 101, 201, and 301, in a three-year time period.

Exhibit sales for the 2024 FDS are open! Please contact us if you are interested in exhibit opportunities.

	The Ritz-Carlton, Amelia Island 4750 Amelia Island Pkwy, Amelia Island, FL 32034 (904) 277-1100 (general inquires only)
RESERVATIONS A block of rooms is reserved for Faculty Development Seminar registrants. We are contractually responsible for occupying all rooms in the block. If you must make a reservation by phone, please be sure to mention the APGO Faculty Development Seminar to ensure you are reserving a room within the block. Room rate: $339 Please use this link while booking your stay for the 2024 APGO FDS. The cutoff date for booking your stay is December 1, 2023; however, the hotel block may sell out before then. APGO is not affiliated with any third party housing services.
AIRPORT The closest airport is Jacksonville International Airport which is 27 miles from the hotel.  Click here and then on ‘ Getting here” for information on getting to/from the airport.