Term of Service
At-large member appointments are for three years with the opportunity for one 3-year reappointment. Members will be evaluated near the conclusion of their third year to determine eligibility for renewal. Appointments are recommended by the committee chair and require the approval of the APGO President.

Expectations

• Know APGO’s mission, purposes, goals, policies, programs, services, strengths, and needs, including familiarity with the APGO website and your individual member portal
• Commit to serving APGO’s mission, purposes, goals, policies, programs, services, strengths and needs when participating in APGO activities
• Maintain active APGO individual membership for the duration of service
• Have a record of active participation and interest in the association’s activities and objectives
• Have knowledge of the subject area in which the committee functions
• Remain up to date on the latest innovations and trends in medical education
• Possess a clear understanding of the position, the role of the association staff, and the need for a close and positive working relationship
• Be available to carry out responsibilities
• Be an innovative self-starter
• Complete all tasks/rankings on time

APGO is committed to fostering an inclusive environment throughout the organization, and expects committee members to be part of those efforts, including but not limited to:

• Identifying and recruiting possible committee members from diverse backgrounds who are clearly individuals of demonstrated achievement and distinction with leadership experience who can make significant contributions to the work of the committee and the organization’s progress
• Serving in a mentorship role for potential future members from diverse backgrounds
• Bringing goodwill, collegiality, openness to diverse opinions, a collaborative spirit, and a sense of humor to the committee’s deliberations

To further APGO’s commitment to create an inclusive ob-gyn medical education community, all APGO committee members will be asked to adhere to the guidelines for diversity, equity, and inclusion.

Department/Institution Support
It is important and expected that the member’s department chair or a comparable executive will be supportive of committee involvement. The executive may be asked to sign off on the new member’s committee appointment to confirm their support and agreement to provide adequate protected time.

Responsibilities

• Fairly and without prejudice or bias, rank submissions for APGO awards programs per the instructions provided, ensuring all deadlines are met and APGO’s high standards of integrity are maintained for all APGO award programs.
• Evaluate deliverables of awarded projects and make necessary recommendations to ensure objectives are met and work products are current and applicable for use by APGO members.
• Other ad hoc assignments and opportunities may present themselves during the member’s tenure.

Relationship with Staff

• Work collegially with designated APGO staff on all committee matters
• Avoid asking for special favors of the staff, including requests for extensive information, without at least prior consultation with the executive director, deputy director, or appropriate committee chair

Avoiding Conflicts

• Serve the organization, rather than any special interest group, constituency, or home institution, avoiding any perception that you “represent” anything except APGO’s best interests
• Avoid any appearance of a conflict of interest that might negatively impact the Awards Selection Committee or the organization and disclose any possible conflicts to the Awards Selection Committee chair in a timely manner. This may necessitate recusing yourself from ranking proposals/nominations/applications from individuals or institutions with whom you have close relationships
• Maintain independence and objectivity and act with fairness, ethics, and personal integrity, even though not necessarily obliged to do so by law, regulation, or custom
• Never accept (or offer) favors or personal gifts from or to anyone who does business with the organization

Time Commitment
It is estimated that the position of Awards Selection Committee member requires on average 20-24 hours/year with the bulk of the work being completed between June and October. Certain projects may require more time to be devoted to the completion of assignments.

The annual awards schedule will be shared by the APGO staff liaison each spring.

The work of this committee is conducted via email and calls.

The dates/times of required calls are determined on an as needed basis.

Recurrent absences from and/or non-participation in meetings or calls, missing assigned deadlines without active communication with APGO staff liaison, or continuous unanswered emails/calls from staff or committee members (after three contact attempts per instance) may constitute grounds for dismissal at the discretion of the committee Chair and APGO President.

Confidentiality
Members must always exercise care and discretion to ensure that information that is confidential, privileged, or that is not publicly available, is not disclosed inappropriately.

Expenses
There is no allocation of association funds for committee positions or the completion of tasks for the Awards Selection Committee.